An Organizational Chart Template is a pre-designed framework that simplifies the process of creating an organizational chart. This visual tool provides a bird's-eye view of the internal structure of an organization, showcasing the hierarchy, relationships, and reporting lines among different departments, teams, and positions. By presenting this information graphically, Organizational Chart Templates enhance communication, decision-making, and understanding across the organization.
4 Types of Organizational Charts
There are various types of organizational charts, each catering to different organizational structures and needs:
- Hierarchical Organizational Chart
The most common type, this chart displays a traditional top-down structure where each level reports to the one above it.
- Matrix Organizational Chart
Ideal for complex organizations, this chart combines both vertical and horizontal reporting lines to highlight cross-functional teams and multiple supervisors for employees.
- Flat Organizational Chart
Suited for smaller businesses or startups, this chart portrays minimal levels of hierarchy, promoting direct communication and quick decision-making.
- Divisional Organizational Chart
In larger corporations with multiple product lines or divisions, this chart arranges teams based on their specific functions, creating a clearer picture of each division's operations.
5 Steps on How to Make an Organizational Chart
An organizational chart stands as a visual testament to your company's structure, offering a clear snapshot of roles, relationships, and responsibilities. Constructing this informative tool involves a strategic process that merges data collection, choice of structure, and thoughtful arrangement. By adhering to the following streamlined steps, you'll effortlessly transform your organizational framework into an insightful visual representation.
1. Define the Scope
As with any undertaking, commencing with a well-defined scope lays the foundation for success. Scrutinize the purpose of your organizational chart to tailor its design to your organization's needs.
- Purpose Clarity: Identify the chart's intended purpose. Will it serve as an internal guide to acquaint members with each other's roles? Or will it be shared externally?
- Hierarchy Levels: Determine whether you require multiple charts for various levels within the company.
Unveiling these insights upfront not only informs your chart's structure but ensures alignment with its intended utility.
2. Gather Information
The nucleus of an accurate and impactful chart resides in the information it encapsulates. Collaborate with the HR department or solicit input from teams to amass the necessary data.
- Data Accuracy: Ensure the information is current and precise, avoiding discrepancies that can muddle the chart's credibility.
- Personalization: Consider augmenting the chart with team member headshots to inject a personalized touch.
3. Structure Your Org Chart
The bedrock of a successful org chart lies in its structural design. Select a template, like the Organizational Chart Template we offer, and begin mapping out roles and positions.
- Role Allocation: Define each individual's role and job title within the organization, encompassing all essential persons, teams, and departments.
- Hierarchical Clarity: Determine whether your structure follows a traditional hierarchy or embraces a matrix approach. Also, consider multi-role individuals and participating departments.
4. Plot Connections Between Roles
At this pivotal juncture, interlinking relationships come into play. Employ lines to delineate the pathways of responsibility among team members, teams, and departments.
- Reporting Lines: Specify reporting hierarchies with precision, elucidating who reports to whom.
- Tasks and Interactions: Clarify each person's tasks and interactions, fostering a comprehensive understanding of their role's breadth.
5. Iterate as Necessary
Customization empowers your chart to resonate with your brand's identity. Adapt sizes, shapes, colors, and even incorporate images to amplify its visual appeal.
- Visual Enhancements: Employ colors and shapes to convey authority levels or departmental affiliations.
- Collaborative Efforts: Invite colleagues to collaborate in real-time, accommodating insights and changes that enrich the chart's accuracy.
With the chart's final touches in place, prioritize a system for routine updates. Given the fluid nature of roles and organizations, periodic revisions maintain its relevance. Additionally, consider FigJam's graph maker to infuse other pivotal organizational data alongside your chart.
Embark on this journey with your Organizational Chart, a dynamic instrument that crystalizes your organization's essence and empowers strategic decision-making.
How to Use an Org Chart
The benefits of an Organizational Chart Template extend far beyond its creation:
- Communication: The visual representation aids in conveying roles and responsibilities, simplifying complex structures for employees at all levels.
- Decision-making: By highlighting reporting lines, it's easier to identify decision-makers and streamline the decision-making process.
- Onboarding: New employees can quickly grasp the organization's structure, leading to faster integration and productivity.
- Identifying Gaps: Visualizing the hierarchy can uncover gaps in your organization's structure, helping you allocate resources more effectively.
- Succession Planning: With a clear overview of roles, you can identify potential successors for critical positions.
