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Project Scope Template

Manage project goals within the set budget and timeframe.

Use this free template

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About the Project Scope Template

A project scope defines the goals, deliverables, features, functions, tasks, costs, and deadlines for a project. It is important to develop a project scope as early as possible, as it will directly influence both the schedule and cost of a project.

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What is a project scope

Project scope usually includes the project’s:

Goals
Requirements
Major deliverables
Assumptions
Constraints

A well-defined project scope will help your team to stay on track and avoid scope creep.

When to use a Project scope template

This FigJam's template can help your team stay on track by providing a clear vision and mutual agreement for what a successful project outcome looks like. Most projects will have checkpoints, milestones or phases, and a project scope will help you manage everything on each step of the way.

If you want to stay on-budget and have a reasonable timeline, allocating resources and creating a project scope can help.

Create your own project scope

You can easily make your own project scopes using FigJam's whiteboard tool. To get started, select the Project Scope Template, then follow these steps to make your own.

Add notes to each project scope element and invite your team. This ensures that everyone is on the same page from the start, and can help to avoid delays.
Set up your goals. The reason for the project's funding and how it relates to business goals or intended outcomes should be included.
Clarify the project description and deliverables. What final deliverables are expected from this project? Include elements such as quantity, length, etc. that can be used to measure the frequency and amount of the deliverable.
Add project KPIs. Metrics that can be used to measure success include finishing project requirements on time and on budget, user acceptance testing, or stakeholder review and approval.
Outline limitations. If you set limits on yourself, you can better plan whether you have the time or budget to explore alternatives if you encounter any problems. It's a good idea to specify these limitations early on.
Add an overview of the project assumptions. Make sure to outline even the obvious expectations for your team members so everyone is on the same page.
List any project exclusions. It's important to not only detail what you will deliver, but also to itemize what you will not.
Add costs if needed. The more clear and specific you are about the project scope, the easier it will be to manage costs and timelines as needed.