Project Kickoff Template

The Project Kickoff Meeting template includes seven steps to run a successful project kickoff:

• Intro to project + meeting hosts
• Icebreaker activity
• Goals and topics
• Project RACI
• Questions and answers
• Project planning board
• Summary of action items + next steps

The Project Kickoff Meeting template serves as a comprehensive checklist to ensure a successful project execution. It facilitates defining roles, establishing effective communication, and acts as a reliable source of information throughout the project lifecycle.

Who is the Project Kickoff Meeting template designed for?

The Project Kickoff Meeting template is designed for project managers, team leads, and stakeholders involved in initiating and launching a new project. It is suitable for teams of any size and across various industries, including software development, marketing, construction, event planning, and more.

How to use the Project Kickoff Meeting template

The Project Kickoff Meeting template provides a framework for efficient and productive meetings. Follow these steps to use the template effectively:

1. Introduction and hosts: Introduce the project and yourself, along with other project managers. Clarify your role and communication channels.
2. Icebreaker activity: Use the 'One Word about Collaboration' icebreaker to foster participation and highlight effective collaboration.
3. Goals and topics: Specify project goals, kickoff agenda, and reference materials for future consultation.
4. Project RACI: Define roles and responsibilities using the RACI framework to ensure alignment and effective communication with stakeholders.
5. Questions and answers: Provide an open space for questions, actively listen, and address any concerns or pain points raised by the team.
6. Project planning board: Collaboratively create a project plan using the Project Planning board. Include teams, actions, dependencies, and risks.
7. Summary of action items and next steps: Conclude the meeting by creating a project kickoff checklist and establishing a timeline for the next steps.

FigJam's infinite whiteboard allows for unrestricted collaboration, accommodating resources and files. The project kickoff board remains accessible to the team, facilitating updates and ongoing refinement.

What should a project kickoff meeting include?

To conduct an effective project kickoff meeting, it is crucial to include essential components that provide guidance and clarity to the team. Start by outlining the project's main goals and establishing a RACI matrix to define roles and responsibilities. Additionally, use this meeting to discuss the project's execution strategy and consider creating a project kickoff checklist to ensure important tasks are addressed. Lastly, schedule a follow-up session to monitor the project's progress and maintain accountability.

Who should attend a project kickoff meeting?

The project kickoff meeting should include inviting all relevant team members, stakeholders, and key participants. Prioritize listing the teams involved, such as development, design, content, marketing, and product, along with their respective attendees. If unsure, proactively reach out to confirm attendees' appropriateness. During the meeting, conduct a RACI exercise to establish clear roles and responsibilities, ensuring alignment and shared understanding among all participants.